Rule-based processing of data

#Robotics

Not only the mid-caps are forced to move to a digital world – also Robotics* requires digitilisation

Fields of digitilisation can be varied in the current century of booming technical environment.

With focus on financial operations across all branches and industries, the Purchase-to-Pay-Process allows high level of opportunities to improve quality and enterprise performance.

Unfortunately, a huge number of mid-caps are still far away to fulfill the required standards of Industry 4.0.**

The development in the technical environment on the other hand allows to adopt Robotics processing also in administrations, e.g. for financial postings.

To enable Robotics at administration, a minimum set of requirements are, clearly defined processes and workflows as well as reconciliable data structure and working interfaces.

Threshold based tracking can help to clear occurring errors statistically.
Case
A global acting logistics enterprise where challenged to process incoming mails in hardcopy.***

OCR-Scanning followed by Robotics processing saved a significant number of full-time equivalents and ensured quality globally in postings of entries to related creditors account, when the Purchase-Order-Match**** is effective.

moe-services.com supports you getting a clear process landscape, role descriptions, workflows and definition of thresholds.

Approach

  • Snapshot

    A snapshot of as-is significant financial processes, e.g. for


    • Purchase-to-Pay
    • Order-to-Cash
    • Financial Statement Closing Process 

    with focus on 


    • Input
    • Processing
    • Data Structure and 
    • Output

    The snapshot area follows the scope of the project. 

  • GAP

    The earned picture out of the Snapshot allows to identify the GAP(s) to the benchmark. 


    In case of missing representable data for a specific industry or internal purposes, moe-services.com delivers support in research and analytics to build up the needed data. 

  • Design

    According to the industrial benchmarks and business related specific requiremets, moe-services.com delivers support in designing a Target Operating Model. 


    The TOM delivers 


    • Standard processes and workflows
    • New data and reporting structure
    • Thresholds
    • Measurements for further processing
    • Transparency
  • Testing

    The testing of functionalities are performed on a clone server environmen with historic data. 


    Testing contains:


    • Scenario and business case description
    • Simulation of functionalities
    • Adjustments if needed
    • Documentation of results

    The testing of cases are strongly IT related. 


    At this point of processing, moe-services.com delivers strong experience in project management organisation and the ability to be the "Bridge" between the IT-Department and C-Level Management. 

  • Roll-out

    The design of the roll-out phase is strongly dependent to the given scope and group related circumstances.


    Launching via Pilot is one of the best practices. In dependency to the scope, an Implementor can help to realise the project in a global scale.


    A "BigBang-Approach" is not recommended.


    During the roll-out phase, moe-services.com delivers support in handling the Change via


    • Accounting Manuals and
    • Training and coaching of staff as interims manager
This approach ensures transparency and helps to improve the quality in corporate communication internally as well as for external purposes.

*Report Enrst & Young, 2018, "Robotics and intelligent automation"
***Scope 2018: ~1,9 Million transactions at acc. payables including intercompany transactions
****Part of 3-Way-Match in End-to-End-View
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